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You will find a few new sections in our new website, like our Newsletter, Downloads, and Links Page to name a few, as well as our new Computer Forum, which we have had to start from scratch due to previous spamming issues. We have implemented a visual sign up verification measure, as well as an email sign up confirmation process to try and eliminate the previous issues, but rest assured the process is still very simple and straight forward, and we invite you to participate in the forums as much as you like.
will still find information on our Computer Products and
Computer Services as before. We know that some of the information
on our previous website was a little out of date, and we
appologise for that. It was largely due to the knowledge
that the "New Look" Website was coming, unfortunately
it had just taken much longer than we had expected.
So please feel free to browse through our "New Look" Website, and have a good look around.
The “3 easy ways to lose your data”
1. Hardware Failure / Accidental Damage
any electronic or mechanical device, the Hard Drive inside
you computer, that stores all your information, WILL eventually
Whilst not as likely as “Hardware Failure” it is still a sure fire way ( excuse the pun ) of losing all your data. And whilst you probably have insurance against fire, it still will not bring your data, emails, accounts or documents back. But at least you can take your mind off it by having to remember which customers still owe you money, and which suppliers you have yet to pay.
Like “Fire” you are probably insured against this one also, and have probably invested more money in some preventative measures against theft, like Safes, Monitored Alarm Systems, and maybe even Security Doors or Glass. However should a budding modern day Ned Kelly manage to find his or her way into your premises, then your computers will probably look like quite a tempting item to take, making “Theft” the 3rd easy way to lose all your company data.
The “1 easy way to keep your data”
1. Back Up
As cliché as it may sound, if the 3 rules of Real Estate are “Location, Location, Location”, then the 3 rules of Computers are “Back Up, Back Up, Back Up”, admittedly for some people I know “Delete History, Delete History, Delete History” might be better advice, but if your running a business, then we'll assume for arguments sake the former applies more.
Computers, whether you like them or not, have been an integral part of the day to day business operation for quite some time. And as such we rely on them to manage our accounts, keep in contact with customers via email, as well as producing documents using programs such as word, excel, powerpoint, acrobat, autocad and photoshop to name a few. The question is, if you were to turn off your PC right now, and drop it in the bin without saving any data ( not yet, finish reading the newsletter first ), what effect would this have on your business over the next 24 hours, or over the next week, month, or even longer? And what cost would be involved in getting back to a normal day to day operation, recreating all those documents again, inputting all your data back into your accounts program, etc etc. I know some of you are cringing at the shear thought of it.
The good news is, backing up your data can be easy, and relatively cheap, especially when compared to recreating it from scratch. Let me give you a couple of the most common methods for backing up data.
method, like “Method 1” also requires user interaction,
and therefore you need to remember to burn your data to
the CD or DVD on a regular basis. This method of back probably
isn't as well suited to backing up accounts information
as “Method 1”, unless you are planning on backing
up the entire program folder. This form of back up is probably
more suited to backing up your documents ( i.e.: the contents
of your “My Documents” folder ). And obviously
the more frequently your documents change or are created,
then the more frequently you will need to perform this type
of back up. If your documents don't change that often, or
if the documents aren't vitally important to your business
operation, then this method is probably for you. And of
course it goes without saying that you will require a CD
or DVD burner in your PC to use this method of back up.
Most PCs these days will come as standard with a DVD Burner,
which allows you to burn your data to both CDs and DVDs.
- It's Cheap ( although there is an ongoing cost in the purchasing of CDs or DVDs.
- It rarely involves the need of additional back up software, as most CD or DVD burners come with the necessary software to burn the discs.
- No additional set up is required ( providing you already have a Burner ).
- Can store more data than floppy or ZIP Disks ( although it is possible to get thumbdrives that can store more than even a DVD )
Now this is the method I most like. It does involve the purchase of some hardware & software, and will require being set up by someone reasonably computer literate, but after that, you can pretty much forget about the back ups as they should take care of themselves.
The way it is set up, is using an external hard drive which is large enough to take the amount of data you need backed up, with enough room left over to cover future data back up needs. This hard drive is then connected to your PC, some back up software installed on your PC, and for this I highly recommend SyncBackSE ( I have added this to our “New Look” Website this month as our “Hot Pick Software of the Month” on the homepage, it is also available from our downloads section, and is a trial version that you can use for 30 days before the need to purchase it ). The software can then be set to back up your entire hard drive. Then, we schedule a regular back up time, for the software to run autonomously. Whenever it runs its routine back up it will check the External Hard Drive against the hard drive in your PC and look for new & modified files on your PC, It will then copy the new files across to the External Hard Drive, and will overwrite the files on the External Hard Drive with the newer versions that it detected on your PC, ( those files that have been modified since the last back up ).
This method of back up is also ideal for networked computers in a small to medium business. Lets say there are 5 PCs in your office, all networked together, we can install the software on each PC and have them all back up to the same External Hard Drive, without the need to have an external hard drive for each PC. However, in this scenario I recommended two things, the first is to run the back ups at night, so it doesn't slow the PCs down during the day while they are being used, the second is to have two external hard drives, one as an “off site” copy, and one as an “on site” copy ( the one connected to the PC ), you then simply swap them over every morning, and remember to take the one you disconnected, “off site” that night when you leave work.
This months Topic of the month is now waiting for your ideas and suggestions on "Newsletter Articles" & future "Topics of the Month" that you would like to see. Just Click the link below to be taken straight there.
As mentioned in the article above titled "3 Easy ways to lose all your Company Data....Permanently, & 1 Easy way to keep it", SyncBackSE is a "must have" piece of software to ensure your backups are kept up to date. With a Simple and Advanced Configuration mode, it’s easy for most computer users to set up, and can run autonomously in the background after scheduling a regular desired back up time.
This months Tech Tips will list a few useful Keyboard shortcuts for performing such tasks as copying, pasting, opening windows explorer, minimizing and restoring current window, plus more. Whilst the list below is for Windows XP, you will find that many of them are common amongst most versions of Windows. A more comprehensive list can be found on the Microsoft® website by Clicking Here.
General Keyboard Shortcuts
Keyboard Shortcuts using the Windows Logo Key
Logo (Display or hide the Start menu)
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